IT asset management revolves around tracking computers and in recent years a wide variety of mobile devices -- whatever notebooks, tablets, and phones the company owns and has out in the field being operated by employees. But IT also needs to track virtual assets, usually software licenses, and recently that's become subscription-oriented task as IT administrators need to know which cloud service subscriptions are active, inactive, or in some other suspended state. However, IT isn't the only department that needs to track its capital assets.
From copiers to trucks, most objects your company possesses need to be tracked by different facets of the business, from accounting to facilities management. Up until recently, this process was usually handled by using spreadsheets, with a manual inventory to update anytime something changed. Someone would generate the asset report for accounting purposes and, if you were lucky, your spreadsheet supported formulas and macros to make things easier.
Businesses today have more assets to manage than ever before, especially with the increase of mobile devices used in the workplace. We also have increasingly complex cloud technologies, license-based and usage-based software, and updates happening more rapidly. As average employee tenures grow shorter and more devices are mobile, companies' data security is also a key priority. Managers and their support teams working in the field may need specialized reporting, customization, and features that aren't readily visible to the employees assigned specific business assets. This is where today's asset management software can help. Modern asset management systems hosted in the cloud let businesses manage assets without the cost and maintenance of owning a server.
The first thing to consider when narrowing down your asset management application options is figuring out exactly which assets you need to track. or example, you might need to track real estate assets across not only each individual property organization but an umbrella holding company as well. Or you could be looking to manage a large number of vehicles as part of a fleet management operation.
Think specifically about the assets that cost your company money, especially those that depreciate over time. Do you have a mobile device lab or a number of traveling employees who have company phones you need to track? If you are primarily dealing with servers, desktop, and laptop computers, do you also need to manage your software licenses, updates, and ensure efficient distribution of those licenses? Once you've identified the problem to solve, you can select the asset management system that delivers the best value in the long term.
Let our highly skilled team at FITS provide the IT support services for your Asset Management project. Give us a call so that we can schedule a meeting to help you with your issue.